📚 Staff Portal Step-by-Step Guide

• Step 1: Login as an Admin and navigate to "Parents" section in the sidebar.
  Step 2: Click on "View Parents" to view all registered parent accounts.
  Step 3: To approve new parent registrations, click on "Approve Parents". You'll see three tabs: New Parent Registrations, Child Addition Requests, and Request History.
  Step 4: In the "New Parent Registrations" tab, review parent details including name, email, phone, and children information.
  Step 5: Click the ✓ Approve Parent button to add parent to portal, or the ✗ Reject Parent button to deny access.
  Step 6: In the "Child Addition Requests" tab, review existing parents requesting to add new children to their accounts.
  Step 7: Approve child addition requests by checking parent's current children count (maximum 10 per parent).
  Step 8: Use the "Request History" tab to review all processed approvals and rejections with timestamps.
  Step 9: From the "All Parents" page, you can also edit parent profiles, block/unblock accounts, or delete parent records.

• Step 1: Login as Admin and navigate to "Students" section in the sidebar.
  Step 2: Click on "View Students" to view all registered students with filtering options by class, gender, or status.
  Step 3: To add new students, click on "Add Student" and fill in the student registration form with personal details.
  Step 4: Required information includes: Surname, First Name, Date of Birth, Gender, Parent Information, and Current Class.
  Step 5: Upload student photograph (thumbnail) and complete all mandatory fields marked with asterisks (*).
  Step 6: To migrate students between classes, navigate to "Migrate Students".
  Step 7: Select the current class, then choose students to migrate and select the destination class for the next academic session.
  Step 8: Confirm migration by reviewing the student list and clicking the "Migrate Students" button.
  Step 9: After migration, verify student records have been updated with the new class information.
  Step 10: Use search and filter options to quickly find specific students or view students by class, house, or status.

• Step 1: For student ID cards, navigate to "Students", then click "Student ID".
  Step 2: Select the class (for students) and click "load students" to view specific ID cards.
  Step 3: Pick a student from the students dropdown and click "View ID Card"
  Step 4: Select the class (for students) or filter by role (for staff) to view specific ID cards.
  Step 5: To download individual ID card as PDF, Click "Download ID Card" below the preview.
  Step 6: For staffs, navigate to "Staffs", then click "Staff ID card"
  Step 7: To download staffs individual's ID card, click the ID card icon 🪪 button next to their name.
  Step 8: For bulk downloads, use the "Download All PDFs" button to generate ID cards for all filtered individuals.
  Step 9: Customize ID card colors by using the color customization section (primary and secondary colors).
  Step 10: Update color preferences and refresh the page to see the new color scheme applied to all ID cards.

Option A: How to Assign Subject to Teachers

• Step 1: To assign subject to teachers, navigate to "Staff" on the sidebar, then click "Assign Subjects"
  Step 2: Turn on subject access restrictions first using the toggle switch.
  Step 3: Select a staff from the dropdown list of available staffs.
  Step 4: Select a class, then click "Load Subjects" to display all subjects offered in that class.
  Step 5: Check the boxes next to subjects you want to assign to the selected teacher for that class.
  Step 6: Use "Select All" or "Deselect All" buttons for quick selection, then click "Assign Subjects" to save.

Option B: How to Assign a staff as Form teacher to a class

• Step 1: To assign a teacher as form-teacher, navigate to "Staff" on the sidebar, then click "Assign Form Teacher"
  Step 2: Turn on the form teacher access restrictions first using the toggle switch.
  Step 3: Select a staff from the dropdown list of available staffs.
  Step 4: Select a class, then click "Assign as Form teacher" to assign them as the form teacher for that class.
  Step 5: For form teacher assignments: Select a staff member and choose a class they will be responsible for.
  Step 6: Click "Assign as Form Teacher" to assign them as the primary teacher for that class.
  Step 7: View current assignments in the tables below each form to see all subject teachers and form teachers.
  Step 8: To remove assignments, click the "Remove" button next to any assignment and confirm the action.

Option A: How to take Students daily Attendance

• Step 1: Navigate to "Attendance" section on the sidebar and click "Students Att."
  Step 2: Select a class and click "Load Students" to display the attendance sheet.
  Step 3: Mark attendance for morning and afternoon sessions using the checkboxes next to each student.
  Step 4: Use "Check All" buttons to quickly mark all students present for morning, afternoon, or both sessions.
  Step 5: Click "Save Attendance" to record the day's attendance for the selected class.

Option B: How to Record Manual Attendance for the term

• Step 1: Navigate to "Attendance" section on the sidebar and click "Students Att."
  Step 2: Click on "Manual Attendance" and use the toggle to turn on the Manual Attendance Feature
  Step 3: Select session, term, and class, then enter days present and days absent for each student.
  Step 4: Click "Save All Students" to upload the termly attendance for the selected class.

Option C: How to View Students Daily and Manual Attendance Records

• Step 1: Navigate to "Attendance" section on the sidebar and click "Students Att."
  Step 2: To view attendance history: Click "View Attendance" and select the session, term and class to see daily attendance records.
  Step 3: Export attendance data to CSV format using the "Export to CSV" button for record-keeping or analysis.
  Step 4: To view manual attendance, click manual attendance and then click "View Records". Select the session, term and class to see the termly attendance
  Step 5: Export attendance data to CSV format using the "Export to CSV" button for record-keeping or analysis.

Option A: How to Take Attendance as a staff

• Step 1: Login as staff and click on "Attendance" from the sidebar, then click "Staff Attendance".
  Step 2: Check current time and choose attendance type (Morning/Afternoon).
  Step 3: Enter code provided by admin or scan QR code using camera.
  Step 4: Click "Submit" - system validates location, time, and code.

Option B: How to View Attendance

• Step 1: Login as staff and click on "Attendance" from the sidebar, then click "Staff Attendance".
  Step 2: Click "View Attendance" and filter by session, term, date range and staff member
  Step 3: View statistics, staff summaries, and daily attendance records.
  Step 4: Export using Print (Ctrl+P) or CSV download (Ctrl+E) buttons.

Option C: How to Generate Attendance Code (Admin Only)

• Step 1: Login as staff and click on "Attendance" from the sidebar, then click "Staff Attendance".
  Step 2: Click "Generate Code"
  Step 3: Generate Text Code: Enter code, select type, click "Generate Code".
  Step 4: Generate QR Code: Enter text, select type, click "Generate QR Code".
  Step 5: View/download active codes from "Current Active Codes" section.
  Step 6: Configure settings: Click "Attendance Settings", adjust methods/fines/location, click "Save".

Option A: Create CBT

• Step 1: Login as staff and click on "School CBT" from the sidebar, then click "Create CBT".
  Step 2: Select class from the dropdown and click "Load Subjects".
  Step 3: Select subject from dropdown (shows only subjects you teach).
  Step 4: Click "Create CBT" - system creates with current session/term.

Option B: View Your CBTs:

• Step 1: Click "School CBT", then "My CBTs" from sidebar.
  Step 2: Use filters: Session, Term, Class, Subject, then "Apply Filters".
  Step 3: View CBT table showing Session, Term, Class, Subject.
  Step 4: Action buttons: View details, Add Questions, Delete (admin/creator only).

Option A: Add Questions CBT:

• Step 1: Click "School CBT", then "My CBTs" from sidebar.
  Step 2: From "My CBTs" page, click "Add Questions" on specific CBT.
  Step 3: Select question type: Multiple Choice, True/False, Essay, etc.
  Step 4: Enter question text in the editor (supports formatting).
  Step 5: For multiple choice: Add options A-D, mark correct answer.
  Step 6: Click "Save Question" - repeat for all questions.
  Step 7: Or you can Upload bulk questions via CSV import if available.
  Step 8: To upload csv (bulk questions), type your questions in an excel format provided for you to download with columns (S/N, Question, Option A, Option B, Option C, Option D, Correct Option)
  Step 9: Save your file as .csv. Note the correct option column should either be A,B,C or D, not the answer text

Option B: Edit/Delete Questions on your CBTs:

• Step 1: Click "School CBT", then "My CBTs" from sidebar.
  Step 2: From "My CBTs" page, click "View" on specific CBT.
  Step 3: System shows all qquestions in that CBT
  Step 4: Then you can edit or delete a particular question

Option A: Close CBT for Specific Student (Admin Only):

• Step 1: Click "Close Exam" from sidebar (admin/super_admin only).
  Step 2: Enter student's registration number in "Insert Students Reg No." field.
  Step 3: Select subject from dropdown showing: Subject, Class, Session, Term.
  Step 4: Click "Close Exam" - student loses access to that CBT.

Option B: Reopen CBT for Specific Student (Admin Only):

• Step 1: Click "Reopen Exam" from sidebar (admin/super_admin only).
  Step 2: Enter student's registration number in "Insert Students Reg No." field.
  Step 3: Select subject from dropdown showing: Subject, Class, Session, Term.
  Step 4: Click "Reopen Exam" - student regains access to that CBT.

Option C: Close/Reopen for All Students:

• Step 1: From "My CBTs" or CBT management page, find specific CBT.
  Step 2: Look for "Close CBT" or "Make Unavailable" button.
  Step 3: Click to close - all students lose access.
  Step 4: To reopen, click "Reopen CBT" or "Make Available" button.

• Step 1: Click "School CBT" and then "CBT Results" from sidebar.
  Step 2: Use filters: Session, Term, Class, Subject, click "Apply Filters".
  Step 3: Admin sees all CBTs from all staff, regular staff see only their own.
  Step 4: View table showing CBTs with: Session, Term, Class, Subject, Creator.
  Step 5: Click "View Results" on specific CBT to see all students and their scores/grade
  Step 2: Click "Print" button or "download pdf" button to download the cbt result for that cbt.
  Step 5: Click on individual student to view their answer details.

• Step 1: Click "School CBT" and then "CBT Setting" from sidebar.
  Step 2: Find your CBT in the "Set Your CBT(s)" table.
  Step 3: Look at the "Status" column in the table to see current status.
  Step 4: To set Online → Offline: Click the green "Online" button.
  Step 5: To set Offline → Online: Click the yellow "Offline" button.
  Step 6: For multiple CBTs: Check boxes next to CBTs, click "Set Selected Online" or "Set Selected Offline".
  Step 7: Confirm the action when prompted.

• Step 1: Click "School CBT" and then "CBT Setting" from sidebar.
  Step 2: For unwritten CBTs (not taken yet): Find in "Set Your CBT(s)" table.
  Step 3: Click "Mark as Written" button in Action column - moves CBT to Written section and sets to offline.
  Step 4: For written CBTs (already taken): Find in "Written CBT(s)" table.
  Step 5: Click "Unmark as Written" button in Action column - moves CBT back to Set section and sets to online.
  Step 6: For multiple CBTs: Check boxes, click "Mark Selected as Written" or "Unmark Selected as Written".
  Step 7: Confirm the action when prompted.

• Step 1: Click "School CBT" and then "CBT Setting" from sidebar.
  Step 2: Find your CBT in the "Set Your CBT(s)" table.
  Step 3: Look at the "Time (in minutes)" column.
  Step 4: Click the blue "Change" button next to the current time.
  Step 5: A form appears showing Subject and Class (read-only).
  Step 6: Enter the new time (in minutes) in the number field.
  Step 7: Click the "Change" button at the bottom of the form.
  Step 8: The time updates immediately in the table.

Option A: How to Create a Subject

• Step 1: Login as Admin and click on "Subjects" in the sidebar, then click "Create Subject"
  Step 2: Enter the Subject Name (e.g., "Mathematics") in the input field and click "Submit".

Option B: How to View Subjects and Assigned Class

• Step 1: Login as Admin and click on "Subjects" in the sidebar, then click "View Subjects"
  Step 2: In the View Subjects page you will see all subjects and their assigned classes.
  Step 3: To view subjects by class, click on "View by classes" in the view subject page
  Step 4: To edit subject assignments for a specific class, click the "Edit" button next to the class in the Subjects by Class table.
  Step 5: In the edit modal, check/uncheck subjects as needed and click "Update Subjects" to save changes.
  Step 6: To delete all subjects for a class, click "Delete All" next to the class (admin only).

Option C: How to Assign subjects to Class

• Step 1: Login as Admin and click on "Subjects" in the sidebar, then click "Assign Subject"
  Step 2: On the Assign Subjects page, check the boxes for all subjects you want to assign to a specific class.
  Step 3: Select the class from the dropdown menu and click "Submit" to assign the selected subjects.

• Step 1: Login as a staff and click "Compute Result" in the sidebar
  Step 2: Select the Session, Term, and Class from the dropdown menus and click "Submit".
  Step 3: On the next page, select the Subject from the dropdown menu and click "Go".
  Step 4: The system will show a form with all students in the selected class.
  Step 5: For each student, enter their scores:

  • - CA1, CA2, CA3, CA4 (depending on system settings)
  • - Exam score
  • - Leave blank if student was absent or not offering the subject
  Step 6: The Total column calculates automatically as you enter scores.
  Step 7: Click "Submit Results" at the bottom to save all scores.
  Step 8: For Annual results: They are automatically calculated from individual term results (First, Second, Third).
  Step 9: To edit existing scores: Navigate to the same subject and class - existing scores will be pre-filled for editing.
  Step 10: Note: Once results are approved for a class, regular staff cannot edit them (admin override available).

• Step 1: Login as a staff, and click on "Psychomotor" from the sidebar
  Step 2: Select Session, Term, and Class from the dropdown menus and click "Fetch Results".
  Step 3: The system shows all students in the class with their psychomotor skills listed.
  Step 4: For each psychomotor skill (e.g., Handwriting, Punctuality, Sports), select a grade:

  • - A (Excellent)
  • - B (Very Good)
  • - C (Good)
  • - D (Fair)
  • - E (Poor)
  Step 5: To save for an individual student: Click the "Save" button below that student's skills.
  Step 6: To save for all students at once: Scroll to the bottom and click "Save All Students".
  Step 7: To edit existing psychomotor grades: Navigate to the same session/term/class - existing grades will be pre-selected.
  Step 8: Note: Only Form Teachers (or admin) can upload psychomotor based on system settings.
  Step 9: Once results are approved for a class, psychomotor records cannot be modified.
  Step 10: Check the "Last updated by" information to see who last modified the records.

• Step 1: Login as a staff and navigate to "Result" from the sidebar, then click "Result Summary"
  Step 2: On the result summary page, click "All Subject Performance"
  Step 3: Select Session, Term, and Class from the dropdown menus and click "Fetch Summary".
  Step 4: The system displays a comprehensive table showing all students and their performance in all subjects.
  Step 5: The table shows for each student:

  • - Individual subject scores (CA, Exam, Total)
  • - Grades for each subject (color-coded)
  • - Grand Total (sum of all subject scores)
  • - Average score
  • - Overall Grade
  • - Class Position
  Step 6: Use the "Expand View" button to see the table in full-screen mode for better visibility.
  Step 7: To download as PDF: Click "Download PDF" - the system will generate a printable report.
  Step 8: To download as Excel: Click "Download Excel" - creates a spreadsheet file for further analysis.
  Step 9: The summary includes class statistics: Number in Class and Class Average.
  Step 10: Note: Form Teachers can only view summaries for classes they're assigned to (if restriction is enabled).
  Step 11: Admin can view summaries for all classes regardless of restrictions.

• Step 1: Login as a staff and navigate to "Result" from the sidebar, then click "Result Summary"
  Step 2: On the result summary page, click "Class Subject Performance"
  Step 3: Select Session, Term, and Class from the dropdown menus and click "Continue".
  Step 4: On the next screen, select the specific Subject from the dropdown menu and click "View Performance".
  Step 5: The system displays a detailed performance report for that subject including:

  • - Subject Teacher information
  • - List of all students with their scores and positions
  • - Grade distribution chart (visual representation)
  • - Overall subject statistics
  Step 6: The student list shows:

  • - Student names and registration numbers
  • - Individual CA and Exam scores
  • - Total score
  • - Grade (color-coded)
  • - Position in class for that subject
  Step 7: The statistics section shows:

  • - Total number of students taking the subject
  • - Average score for the subject
  • - Overall subject grade
  • - Grade distribution breakdown (A, B, C, D, E, F counts)
  Step 8: To download the report: Click "Download Report" to generate a PDF version.
  Step 9: Note: Teachers can only view performance for subjects they're assigned to teach (if restriction is enabled).
  Step 10: The report includes a bar chart showing grade distribution for visual analysis.

• Step 1: Go to "Results" from the sidebar section and click on "Result Summary".
  Step 2: Select Academic Session, term and class.
  Step 3: Click "Fetch summary" to view the summary of all subjects for that class.
  Step 4: Use Export buttons to download summary as PDF or Excel.

• Step 1: Login as Admin and click on "Results" on the sidebar, then "Approve Results"
  Step 2: Select the Academic Session and Term you want to approve from the dropdown menus.
  Step 3: Choose approval method:
  - Keep "Approve All Classes" toggle ON (blue) to approve ALL classes automatically
  - Turn OFF the toggle to select specific classes from the checklist
  Step 4: For specific classes, click "Select All" to choose all classes or check individual classes manually.
  Step 5: Click the "Approve Results" button with the green checkmark icon to submit.
  Step 6: View the confirmation message. Approved results will appear in the "Approval History" table below.
  Step 7: To unapprove results, click the "Unapprove" button next to any entry in the history table and confirm.
  Step 8: Check status badges: Complete for all classes, Partial for specific classes.

Option A: How to View Print Individual Student Result

• Step 1: Go to "Print Results" section from the sidebar.
  Step 2: Select session, term, class and click on "Load Students"
  Step 3: Pick A student in the dropdown and click "View Result"
  Step 4: Preview the result, then click "Download PDF" or "Print Now".

Option B: How to Print Bulk Results (Entire Class)

• Step 1: Go to "Bulk Result Print" from the sidebar section.
  Step 2: Select Academic Session, Term, Class and click on "Load Students"
  Step 3: Preview all student results on the page and click on "Download All Result" at the bottom of the page

Option A: Enable/Disable PIN System

• Step 1: Click on "Result" in the sidebar and then click on "Result PIN"
  Step 2: Toggle "Result PIN Security" switch to turn on/off Result PIN PIN
  - ON (blue): Students need PIN to access results
  - OFF (gray): Results accessible without PIN

Option B: Create New PINs

• Step 1: In Result PIN Management, fill the "Generate New PINs" form.
  Step 2: Select Academic Session and Term.
  Step 3: Enter number of PINs to generate (1-1000) and click on "Generate PINs"
  Step 5: System creates unique 8-digit PINs automatically.

Option C: View and Manage PINs

• Step 1: Click "View Result Pins" button in the Result PIN page
  Step 2: Use filters to find specific PINs: You can filter by session, term, or status (Used, Unused or Blocked)
  Step 3: View PIN information table:
  - PIN Code (8 digits)
  - Session and Term
  - Status with color badges
  - Used by (student name if used)
  - Date used
  Step 4: Manage PINs using action buttons:
  👁️ View Card: See scratch card design
  🗑️ Delete: Remove unused PIN (only for unused PINs)

Option D: Download Scratch Cards

• Step 1: In View PINs page, scroll to "Download Options".
  Step 2: Choose download format:
  📄 PDF Report: Complete PIN list as PDF
  🖼️ Individual PNG: Single scratch card as image
  📦 Bulk PNG (Separate): All cards as separate PNG files in ZIP
  🖼️ Bulk PNG (Combined): All cards in single image file
  Step 3: Click desired download button.

Option E: Block/Delete PINs

• Step 1: Go back to Result PIN page.
  Step 2: In "Block/Delete PINs" section:
  - Select Session and Term
  - Click "Block PINs" to prevent usage
  - Click "Delete PINs" to remove permanently
  Step 3: Confirm action when prompted.

• Step 1: Login as Admin and click on "Results" in the sidebar, then click "Exam Settings"
  Step 2: Scroll to the top section with three boxes for Result Stamp, Colour, and Font.
  Step 3: To change the Result Stamp: Click "Change stamp" after uploading a new image file (140x140px recommended).
  Step 4: To change Result Colour: Use the color picker and click "Change Colour".
  Step 5: To change Result Font: Select from the dropdown list (37+ font options) and click "Change Font".
  Step 6: Scroll to "Basic Result Designs" table to configure:

  • - How many CAs (1-4)
  • - Final Grade (Yes/No)
  • - Final Position (Yes/No)
  • - Subject Position (Yes/No)
  • - Position Calculation Method (Average/Total)
  Step 7: In "Set Score Maximum Values", enter maximum scores for CAs and Exam, then click "Change".
  Step 8: In "Result Display Settings", toggle:

  • - Student Result Upload (Allow students to upload results)
  • - Next Term Fees (Show next term fees on results)

  Click "Change" to save.
  Step 9: To manage Grade Definitions:

  • - Click "Add New Grade" to create new grades
  • - Edit existing grades directly in the table
  • - Click "Update All" to save changes
  • - Click "Delete" on any grade to remove it (cannot delete last grade)
  Step 10: For Psychomotor Settings:

  • - Toggle "Enable Psychomotor" to Yes/No
  • - If enabled, you can Add/Edit/Delete psychomotor items
  • - Click "Update All" to save psychomotor items

• Step 1: Login as Admin and navigate to Students, then Create Classes.
  Step 2: In the "Create Student Classes" section, enter the class name (e.g., "JSS 1", "SSS 2").
  Step 3: Click "Submit" to create the new class.
  Step 4: View all created classes in the "Created Classes" section below.
  Step 5: To delete a class:

  • - Click "Delete" button next to the class
  • - Confirm the deletion in the popup window
  Step 6: Classes are automatically sorted alphabetically in the display.
  Step 7: Use the "Add students" button to navigate to student management after creating classes.

• Step 1: Login as Admin and click "Staff" in the sidebar.
  Step 2: To ADD a new staff:

  • - Click the "+ Add" button (top right)
  • - Fill in all required fields: Email/Staff ID, Username, Full Name, Address, Role, Phone Number
  • - Role options depend on your permission level:
    • • Super Admin: Can assign all roles (Staff, Admin, Accountant, Super Admin, Other Roles)
    • • Admin: Can assign Staff, Admin, Accountant, Other Roles
  • - Click "Add Staff" to submit
  Step 3: To View staff, on the sidebar click "Staffs" and then "View Staffs"

  • - Default view shows "Brief View" with basic details
  • - Click "Full Details View" to see complete information including address and phone
  • - Use the search function to find specific staff
  • - Sort columns by clicking headers
  Step 4: To Manage staff (Admin):

  • - Click "Edit" to modify staff details
  • - Click "Delete" to remove staff (with confirmation)
  • - Click "Block" to deactivate staff account
  • - Click "Unblock" to reactivate blocked staff
  Step 5: To Download staff lists:

  • - Brief View: Download PDF of basic staff info
  • - Full View: Download PDF, Excel, or CSV with complete details

• Step 1: Login as Admin and navigate to Staffs then Assign Custom Roles.
  Step 2: In the "Assign Custom Roles to Staff" section:

  • - Select a staff member from the dropdown
  • - Choose from 15+ available features (Admission, Messaging, Parents, Settings, Students, etc.)
  Step 3: Use the selection tools:

  • - Click "Select All" to grant all permissions
  • - Click "Deselect All" to remove all permissions
  • - Check individual boxes for specific features
  Step 4: Click "Assign Custom Roles" to save the permissions.
  Step 5: To Add New Features (Admin):

  • - Click "Add New Feature" button
  • - Enter Feature Name (system ID, lowercase with underscores)
  • - Enter Display Name (what users see)
  • - Click "Add Feature"
  Step 6: To Manage existing custom roles:

  • - View all staff with custom roles in the table below
  • - Click "Edit" to modify a staff's features
  • - Click "Remove" to delete all custom features from a staff
  • - See assigned features listed in the "Custom Features Assigned" column

• Step 1: Login as Staff and click on "Messaging" in the sidebar menu, then "Send SMS"
  Step 2: Go to "Settings" section and fill in the Basic Details
  Step 3: Configure KudiSMS by entering your API Key, Sender ID, bank details, and toggle status to "Active".
  Step 4: Go back to "Send SMS" and select the recipient type: All Recipients, Parents, Teachers, or students.
  Step 5: Click "Load Recipients" to see the list of available contacts.
  Step 6: Select specific recipients using "Select All", "Deselect All", or individual checkboxes.
  Step 7: Use the search bar to find specific recipients by name, phone, or class.
  Step 8: The system will automatically extract phone numbers and remove duplicates.
  Step 9: Copy phone numbers using "Copy Numbers" button or download as .doc file.
  Step 10: Click "Send via KudiSMS" which opens the KudiSMS website in a new tab.
  Step 11: Login to your KudiSMS account and fund your account if needed.
  Step 12: Click "Send Bulk SMS" on KudiSMS dashboard.
  Step 13: Select your Sender ID from the dropdown menu.
  Step 14: Paste the copied phone numbers into the recipient field.
  Step 15: Compose your message in the message box (maximum 160 characters per SMS).
  Step 16: Choose your preferred gateway if multiple options are available.
  Step 17: Click "Send Now" to deliver your messages.

• Step 1: Login as Staff and click on "Messaging" in the sidebar and select "Send Notice".
  Step 2: To send a new notice, first select recipient type: Parents, Teachers, or All.
  Step 3: Click "Get Started" to proceed to notice composition.
  Step 4: Enter a clear and descriptive title for your notice in the "Notice Title" field.
  Step 5: Type your notice message in the "Notice Message" text area.
  Step 6: Optionally attach a file (PDF, DOC, DOCX, JPG, PNG) with maximum size of 5MB.
  Step 7: From the recipient list, select specific individuals using checkboxes.
  Step 8: Use "Select All" to choose all recipients or "Deselect All" to clear selections.
  Step 9: The selected count updates in real-time showing how many recipients are selected.
  Step 10: Click "Send Notice" to deliver the notice to selected recipients.
  Step 11: To view all sent notices, click "All Notices" button.
  Step 12: In All Notices page, you can search, filter, and sort notices by date, recipient, or title.
  Step 13: To edit a notice, click the pencil icon (✏️) on the notice row.
  Step 14: To delete a notice, click the trash icon (🗑️) and confirm deletion.
  Step 15: To view responses to a notice, click the envelope icon (✉️).
  Step 16: In Notice Responses page, you can see who responded, their reply, attachments, and timestamps.
  Step 17: To delete a response, click the trash icon next to the response.
  Step 18: Use the "Back to Notices" button to return to the notices list.

• Step 1: Login as Staff and navigate to "Teachers Material", then click "New +" to add new material.
  Step 2: The system shows current Session and Term automatically.
  Step 3: Select a Class from the dropdown menu.
  Step 4: Click "Load" to load subjects for the selected class.
  Step 5: After loading:

  • - Choose a PDF, JPG, or PNG file to upload
  • - Enter a descriptive title for the material
  • - Select the subject from the available options
  Step 6: Click "Upload" to submit the material.
  Step 7: To VIEW your uploaded materials:

  • - Navigate to "Teachers Material", then "My materials"
  • - Use filters to find specific materials by Session, Term, Class, or Subject
  • - Click "Apply Filters" after selecting criteria
  • - Click "Reset Filters" to clear all filters
  Step 8: From "My materials" page you can:

  • - Download your materials (click download icon)
  • - See upload date/time
  • - View materials in a sortable, searchable table
  Step 9: Admin users can also:

  • - Delete any teacher's materials
  • - View "All materials" from all teachers

• Step 1: Login as Admin and navigate to "School Lesson Materials"
  Step 2: To Add New Materials, click "New +" on the sidebar
  Step 3: In the "Add New Lesson Note" page:

  • - Step 1: Select Term (excluding "Annual") and Class
  • - Click "Click to Select Subject"
  Step 4: Step 2: Choose a Subject from the grid of available subjects.
  Step 5: Step 3: Fill in note details:

  • - Enter Note Title (required)
  • - Choose how to add content:
    • • Type Note: Direct text input with character counter
    • • Upload PDF: Upload PDF file (max 10MB)
    • • Upload Link: External link (Google Docs, OneDrive, etc.)
  • - You can use multiple methods together
  Step 6: Click "Add Lesson Note" to save.
  Step 7: To VIEW lesson materials:

  • - Go to "Lesson Notes" under the "School Lesson Materials"
  • - Step 1: Select Term and Class, click "Load Subjects"
  • - Step 2: Click on a subject from the grid
  • - Step 3: View all materials for that subject
  Step 8: From the materials view you can:

  • - Click on material title to expand actions
  • - "View Typed Note" opens text in modal
  • - "Download PDF" downloads file
  • - "View Full Text" opens external link
  Step 9: Subject access depends on:

  • - Admin: See all subjects for all classes
  • - Regular Staff: See only assigned class and subjects (if restriction enabled)

• Step 1: Go to "Library" in the sidebar, then click "Book Category"
  Step 2: To Add Category and enter category name (e.g., "Science Textbooks") and Click "Add Cateogry"
  Step 3: You can see the available book categories in the table below, and you can edit or delete category
  Step 4: To view book, Go to Library in the sidebar, then click "View Books"
  Step 5: You can see the list of available books already added in a table
  Step 6: To add a book, click the "Add New Book" button and Fill in book details:

  • Book Name and Author
  • ISBN/ISSN number
  • Select Category from dropdown
  • Publisher and Description
  • Unit Price and Total Stock
  Step 7: Click "Add Book" to save to library
  Step 8: To edit books, click Edit button (✏️) next to book entry
  Step 9: To delete books, click Delete button (🗑️) and confirm

• Step 1: On the sidebar, click "Library" and then "Book Lending"
  Step 2: Click "Issue Book" button
  Step 3: Select book from available stock list
  Step 4: Choose user type: Student, Staff, Parent, or Non-Registered
  Step 5: Select specific user or enter name for non-registered
  Step 6: Set issue date (default is today) and due date
  Step 7: Enter number of copies (max based on available stock)
  Step 8: If payment required, enter amount paid
  Step 9: Click "Issue Book" to complete lending process
  Step 10: To return books, click Return button (↩️) next to issued book

• Step 1: Go to "Library" in the sidebar, then "Library ID Cards"
  Step 2: Select class from dropdown menu and Click "Load Students" to view class list
  Step 3: To view individual ID card, click eye icon (👁️) next to student
  Step 4: To download single ID card, click download button (⬇️)
  Step 5: For bulk download:

  • Click "Download All PDFs" for complete cards (front & back)
  • Click "Download Front PNG" for front side only
  Step 6: Customize colors using color picker at bottom of page
  Step 7: Print ID cards using browser print function or download as PDF

• Step 1: Go to "Library" in the sidebar, then "Library Settings" → Settings (Admin)
  Step 2: Configure basic settings:

  • Require Payment: Yes/No for book lending fees
  • Daily Fine Amount: Rental fee per book per day (₦)
  • Overdue Fine Amount: Penalty for late returns (₦)
  Step 3: Click "Save Settings" to apply changes